The Academic Senate of the Second Faculty of Medicine, at its meeting on 17 October 2018, announced elections to the Academic Senate for the term of office from February 2019 to January 2021.
How will the first round of elections be held?
The first round of elections will take place electronically for both chambers (student and pedagogical) through the election application on the faculty website. Upon registration, educators can vote for up to 12 candidates, while students must select at least two candidates from their community and cast up to 10 votes for other candidates, regardless of their community. Thus, both educators and students can cast a maximum of 12 votes in the first round. The electoral system will be opened on 19 November at 8:00 and closed on 20 November at 22:00.
What are communities? Which one do I belong to?
Communities are groups of students created so that all grades and disciplines are represented in the Senate as equally as possible. They are as follows:
1st Community – 1st and 2nd year of General Medicine
2nd Community – 3rd year of General Medicine
3rd Community – 4th year of General Medicine
4th Community – 5th and 6th year of General Medicine
5th Community – 1st to 6th year of English General Medicine (‘international students’)
6th Community – non-medical study fields
7th Community – 1st and 2nd year of doctoral studies
8th Community – 3rd to 8th year of doctoral studies
One student will represent each community, for a total of eight representatives. Four other students will then be elected to the Senate based on the total number of votes, regardless of their community.
How do I sign into the election application on the Web?
Students will use the same access data they use for logging in to SIS, CAS, etc. Educators can use their own faculty login information. In case of problems, please contact Mr. Zdeněk Procházka at @email.
I did not find a friend/colleague in the election application. What happened?
They are probably members of the Electoral Commission, and thus they are not listed in the first round. For some educators (such as the Dean, vice-dean and members of the Research Council) it is important to note the incompatibility of the two functions. This means that they can be elected, but subsequently they will have to choose whether they want to continue as a senator or, for instance, as a member of the Research Council.
How do I know I've made it to the second round?
If you have enough votes to proceed, you will be contacted by the Electoral Commission soon after the end of the first round. You must also agree to your candidacy by 28 November, 2018. A day later, on 29 November, the names of everyone participating the second round of voting will be posted on the web.
I'm standing for election in the second round. How can I present myself on the faculty website?
You can publish one article on the faculty website, which may be accompanied by photographs or graphics. Send your articles to Mrs. Tereza Kůstková at @email. Please note that your posts will not be proofread.
How will the second round of elections take place?
The second round of elections will take place in paper form. On 10 and 11 December 2018, polling stations will open from 07:30 to 15:30, one at the FN Motol, one at Plzeňská Campus, and one at Bulovka Hospital. We will publish the exact address and room numbers in advance. You must prove your identity at the polling station, and the commissioners at the polling station will then cross off your name from the voting list. You will then receive a ballot. Educators can check up to 12 candidates on their ballot, at their discretion. Students must first write their community number on their ballot and vote for at least two candidates from their community. Then they can choose other candidates regardless of their community, but the student can only vote for up to 12 candidates (including the two from their community).
We recognise that the electoral system to the Academic Senate is not simple, but the commissioners will be happy to advise you on how to participate.
When will I be informed of the election results?
The final results will be announced at the latest by 14 December. The Senate, with the newly elected representatives, will meet for the first time in February of 2019.
Who can I contact if I need help?
For problems with signing in to the election application: Zdeněk Procházka.
For problems with the functioning of the application: Aleš Lukš.
If you want to publish an article of yours before the second round of elections: Tereza Kůstková.
If you are interested in general about the election and its organisation, you can contact the Chairperson of the election committee MUDr. Zuzana Charvátová, the Vice-Chairperson of the Academic Senate Adam Láznička, or the Chairperson of the Faculty Senate’s legislative committee doc. Hana Maxová.
We hope the elections will be held with dignity and peacefully, as is customary on campus. We also call for all students and educators to vote and to make their voices heard through their candidates – it's our faculty!
Wishing you well,
Adam Láznička
Deputy Chairperson of the Second Faculty of Medicine of the Charles University
