How to Use SIS for Doctoral Studies

1. The student decides to withdraw from the defence according to Article 11, paragraph 16 of Code of Study and Examination of CU. The student must submit a written notice of withdrawal from the defence to the Department for PhD Study. The term for the student's defence is forfeited.
2. The student does not apologize until the date of the final state exam or defence and does not attend the exam or defence: the term is forfeited.
3. The student does not apologize before the date of the final state exam or defence or finds out on the day of the event that he/she cannot take the exam. The student immediately contacts the Chairman of the commission and the Department for PhD Study by telephone and at the same time by e-mail. He apologizes and the reason for the apology is subsequently substantiated, for example, by a medical report presented to the Department for PhD Study. If the dean approves the absence as justified, Department for PhD Study will record an excuse in the SIS. If the request is found to be unfounded and is rejected, the term is forfeited.
4. The student excuses himself/herself in advance from the final state exam or defence for health issues or other reasons. The student must submit to the Department for PhD Study a written request for an excuse from the date of the final state exam or the defence. If the dean approves the absence as justified, Department for PhD Study will record an excuse in the SIS. If the request is found to be unfounded and is rejected, the term is forfeited.

Data that a student can change on his/her own

In the web application “Personal data and settings” under the tab “Data change”, the student can change the following data that is recorded about him/her in the system:

the data “other address”, which is the address for the delivery of documents within the scope of studies

which address is to be used for the delivery of documents in the course of studies (permanent or “other address”)

the dormitory and room number

up to three telephone numbers: mobile, telephone 1, telephone 2

email address for communication on study-related matters (faculty email address is preferred)

URL of the student's website

bank details: bank code, bank account number

Information that can only be changed by the Department for PhD Study:

The following is a list of the student's personal data that can only be changed by the relevant department of the faculty or faculties at which the student is studying (or by the personel department of the CU units, if the student is also in an employment relationship with a CU unit), based on a written notification of the change of data and the presentation of the student's ID card or passport (or other document, if specified below for the relevant data):

surname, first name, middle name and maiden name (to be proved by a civil registry document, e.g. marriage certificate)

marital status (as evidenced by a civil registry document, e.g. marriage certificate)

titles before the name, titles after the name – titles obtained by studying at CU or other school

birth number or birth code of the foreigner

gender (automatically derived from the birth number)

citizenship and citizenship qualifier (citizen, refugee, etc.)

ID card number

up to two passport numbers (for foreigners)

municipality, district and country of birth

whether the person is a permanent resident of the Czech Republic

indication of “permanent address”

the current status of the card and the date of the last change in this status (when the student's card is surrendered to the Department for PhD Study and when the card is reissued to the student if he or she re-enters the programme)

notes on telephone numbers

highest level of education attained

indication of altered working capacity – on production of the relevant medical certificate

indication of medical limitation and, if applicable, a note on the medical condition – on production of the relevant medical certificate

The student is obliged to keep personal data up-to-date and valid (surname, address, telephone, email, bank details, etc.). Any change must also be reported immediately to the Department for PhD Study (see Notification of change form).

Sent documents can be found in the “Personal data and settings” module. 

In the documents tab you can find all the documents received (Invitations, Calls, Communications, Decisions).  You must first open (read) each document. For a received and already read document, the possibility to waive the right of appeal is offered.

After clicking on the waiver of the right to appeal, a new window will open, which must be agreed.

After logging into SIS, click on the module “Individual study plan for PhD students” in the main menu. Your ISP will open. In the left section, click on “Details of approved plan”.

The maximum period of study is the total time studied, calculated from the beginning of the academic year, i.e. from the start of your studies (from enrolment in the first year).

This period does not include any period of interrupted study and any recognised period of parenthood.

The maximum period of study for doctoral studies is eight years.